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Paying Invoices in Bulk

Danny Written by Danny
... on a delightful December day.

To pay invoices in bulk a report of Unpaid Invoices will need to be generated first. From this report, multiple Invoices can be selected to record a payment.

In order to complete this task, Permission in the Administration section to access the Practice section and to Pay Invoices is required.

Generating a List of Unpaid Invoices

1. Head to Manage.

2. Click Invoices under Administration.

3. Tick All Locations or click on Select locations box to choose specific locations.

4. Select the Invoice Type which is the Payer of the invoice.

5. Select Unpaid Invoices for the payment status.

6. Select the date range for invoices.

7. Click Generate.

A list similar to this one will be generated. , it is possible to print the list or download the invoices as PDF files for future reference by clicking on the option in the bottom right corner.

8. From there, if payment isn’t recorded immediately a few options are available:

  • Click on an invoice number to open it.
  • Print or Download the report
  • Download Invoices to download selected invoices as PDF files in a zip folder.

Paying Invoices in Bulk

1. Once the report is generated, select the invoices to record a payment for by ticking the box on the LEFT side of the invoice, by choosing Select All or Deselect All. The total amount of selected Invoices will be shown in brackets.

Sort the invoices to help find the one you are looking for. Click on the arrows next to any of the column titles (Date, Location, Third Party, Client)

2. Click Pay Selected Invoices.

3. Type in the Amount if different.

4. Add the Date the payment was made/received.

5. Choose the Payment Method.

6. Choose the Location.

7. Add a Reference if relevant to record details about the payment.

You will need to add a Bank and Cheque Number for payment by cheque.

8. Click Save.

Once the payment has been saved, repeat these steps with all the unpaid invoices generated in the list or generate a different list to bulk pay other invoices.

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